Communications Request

St. Mary’s Communications

Policy & Procedures


It is the desire of the communications committee to build an organized communication calendar.

Our goal is to effectively communicate all St. Mary’s Events, Outreach Projects and happenings without bombarding people’s emails and Facebook news feeds.

When planning an event, always keep in mind the kind of time frame needed so people set aside dates.

For example, a concert such as Broadway Pops, needs to start running at least 2 months prior to the date of the event. The Communications committee should have a month prior to prepare, design and get approval for the roll out. (Website layout, newspaper releases, echimes and Bells). 

If the event is a smaller scale or annual event e.g. Ice Cream Social – the communications committee should be given a two weeks to a month. 


1.       All requests for communications must be received at minimum 1 week prior to needed run date.

2.       For all New Events the attached form needs to be completed and signed by the requestor, committee chair (if different then requestor) and Rector (Junior Warden until we have a rector)

a.       Ongoing Annual church events (e.g. Epiphany Pageant, Project Thanks do not require Committee and Rector approval, but this form should be sent so info can be updated) 

3.       Communications will prepare a web layout and communications plan for approval and place it on the calendar. Minor changes can be made up to one week prior to roll out.

4.       If you simply want information on your committee/project posted – use this as well.